How to Automate OCR and Export of Insurance Policies to Excel Using VeryPDF OCR to Any Converter

How to Automate OCR and Export of Insurance Policies to Excel Using VeryPDF OCR to Any Converter

Every insurance company I’ve worked with faces the same struggle when dealing with mountains of scanned policies, applications, and claims. Each document comes with its own formatting quirks, tables, and varied layouts. Getting the data from those files into a usable format, like Excel, used to be an absolute nightmare. Manually typing in rows of figures and policy details felt like a never-ending taskuntil I discovered VeryPDF OCR to Any Converter.

How to Automate OCR and Export of Insurance Policies to Excel Using VeryPDF OCR to Any Converter

This tool completely changed the game for me, and I’m here to share how it can save you hours of work and frustration when converting scanned PDFs, TIFFs, and images to structured Excel files with ease. Let’s dive into how this works and why I now rely on this software for all my OCR tasks.

Why I Needed an OCR Solution for Insurance Policies

Insurance policies often contain tons of detailed information, especially tables with data like premiums, coverage amounts, and policy numbers. The problem? These policies are usually scanned as image files or PDF documents that aren’t text-searchable. This means you can’t easily extract or manipulate the data without some serious OCR magic.

The challenge was finding a tool that could reliably convert these scanned documentswhether they were PDF, TIFF, or imagesinto editable and structured Excel files without losing any formatting. That’s where VeryPDF OCR to Any Converter stepped in.

What Is VeryPDF OCR to Any Converter and How Does It Work?

At its core, VeryPDF OCR to Any Converter is a command-line tool designed to automate the conversion of scanned documents to a variety of editable formats. Whether you have scanned PDFs, TIFF images, or even JPEGs, this software takes care of the OCR (optical character recognition) process and allows you to export the content directly to formats like Word, Excel, and CSV.

Here’s what makes it stand out:

  • Batch Conversion: You can process multiple files at once. This feature alone is a game-changer when dealing with hundreds of insurance policies.

  • Table Recovery Engine: One of my favourite features, this engine ensures that any tables in scanned documents are recognized and converted into proper table objects in Excel. This means no more manually adjusting columns and rows to fit the data.

  • Supports Multiple Formats: It can convert PDFs, TIFFs, and image files into editable formats like Word, Excel, HTML, and even Plain Text PDFs with OCR text layers.

How I Use VeryPDF OCR to Any Converter for Insurance Policies

Let’s walk through how I used it to process a batch of insurance policies. The process was straightforward, and the results were impressive.

  1. Input the Files: I started by dropping a folder full of scanned insurance policy PDFs and TIFF files into the command line. Using the batch conversion feature, I didn’t need to manually upload files one by one.

  2. Select Output Format: After that, I chose Excel as the output format. The software automatically recognized tables in the scanned files and converted them into structured, editable Excel sheets.

  3. Run the OCR: With a simple command, I let the software work its magic. The OCR2 mode ensures high accuracy when extracting data from images and non-searchable PDFs, so nothing was lost in translation.

  4. Fine-Tune: The software even allows me to customize settings like image resolution and page orientation to ensure the best results, especially if the documents were poorly scanned or had some noise.

  5. Export and Done: In just a few minutes, I had clean, editable Excel files with all the policy details perfectly organized into tables. I didn’t have to waste time formatting or manually copying the data.

Key Features That Made My Job Easier

Let’s break down some of the features that made VeryPDF OCR to Any Converter my go-to OCR tool:

  • Enhanced OCR Technology: This feature ensures high accuracy when extracting data from scanned documents. Even if the policy had low-quality scans, the text was clearly recognized, making the whole process much more reliable.

  • Table Recognition: The ability to pull data from tables and export it into Excel without losing formatting is a life-saver for anyone working with policy documents.

  • Customisation Options: From adjusting resolution to rotating pages automatically, the custom settings ensure that even the most complicated documents are handled smoothly.

Why I’d Recommend VeryPDF OCR to Any Converter

If you’re someone who handles large volumes of scanned documentsespecially in industries like insurance where you have a ton of policy-related datathis tool will save you so much time. It’s easy to use, offers plenty of features, and delivers reliable results every time.

For anyone working with insurance policies, OCR to Any Converter automates what used to be a time-consuming and tedious process. You get your data in minutes, not hours, and you’re left with a polished Excel file that’s ready to use. I’d highly recommend this tool if you’re looking to streamline your document management workflow.

Start your free trial now and boost your productivity.

Custom Development Services by VeryPDF

VeryPDF offers comprehensive custom development services to meet your unique technical needs. Whether you require specialized PDF processing solutions for Linux, macOS, Windows, or server environments, VeryPDF’s expertise spans a wide range of technologies and functionalities.

VeryPDF’s services include the development of utilities based on Python, PHP, C/C++, Windows API, Linux, Mac, iOS, Android, JavaScript, C#, .NET, and HTML5. VeryPDF specializes in creating Windows Virtual Printer Drivers capable of generating PDF, EMF, and image formats, as well as tools for capturing and monitoring printer jobs, which can intercept and save print jobs from all Windows printers into formats like PDF, EMF, PCL, Postscript, TIFF, and JPG. Additionally, VeryPDF provides solutions involving system-wide and application-specific hook layers to monitor and intercept Windows APIs, including file access APIs.

VeryPDF’s expertise extends to the analysis and processing of various document formats such as PDF, PCL, PRN, Postscript, EPS, and Office documents. The company offers technologies for barcode recognition and generation, layout analysis, OCR, and OCR table recognition for scanned TIFF and PDF documents. Other services include the development of report and document form generators, graphical and image conversion tools, and management tools for images and documents. VeryPDF also provides cloud-based solutions for document conversion, viewing, and digital signatures, as well as technologies for PDF security, digital signatures, DRM protection, TrueType font technology, and Office and PDF document printing.

If you have specific technical needs or require customized solutions, please contact VeryPDF through its support center at http://support.verypdf.com/ to discuss your project requirements.

FAQ

Q1: Can I batch process multiple scanned insurance policies using this tool?

Yes, VeryPDF OCR to Any Converter allows you to batch process large volumes of scanned files, saving you a lot of time.

Q2: Does it support non-English languages?

Yes, you can choose different languages for OCR, which is particularly useful for documents in multiple languages.

Q3: Can I recover tables from scanned PDFs?

Absolutely! The Table Recovery Engine ensures that tables are accurately recognized and converted into Excel or CSV formats.

Q4: Is this tool compatible with all Windows systems?

Yes, it works with all Windows systems from Windows 2000 onwards, including both 32-bit and 64-bit systems.

Q5: Do I need Microsoft Office installed to use this tool?

No, you do not need Microsoft Office to create Excel, Word, or CSV files. The software handles the conversion on its own.

Tags or Keywords:

  • OCR to Excel

  • Automate OCR for Insurance Policies

  • Scanned PDF to Excel

  • OCR for Insurance Documents

  • Table Recognition in OCR